Article I: Meeting and Voting
Section 1. The meetings of the Association will be held the first Monday of each month, with an annual meeting in February. The place of the meeting shall be noted in the call for the meeting as determined by the executive committee. The fiscal year of the Association shall be the calendar year.
Section 2. Special meetings shall be held at such times and places as may be designated by the president or program chair. Notices of the meetings shall be emailed by the secretary or program chair at least 10 days before the date of such meetings. Notices covering special meetings shall state the purpose for which said meetings are called. No business shall be transacted at a special meeting except as stated in the notice calling same
Section 3. No business of the Association shall be transacted at any meeting unless a quorum is present. Thirty-three percent (33%) of the members or their proxies constitute a quorum to do business.
Section 4. No member shall be considered in good standing with voice to vote who is delinquent in the payment of dues or assessments.
Section 5. Any member delinquent with advertising deadlines and or press information will be assessed a late charge. Account must be current within 20 days or member will face membership forfeiture.
Section 6. The order of business of any meeting of the Association shall be as defined by the executive committee. Roberts Rules of Order shall be used as a guide in questions concerning parliamentary procedure.
Article II: Elections
Section 1. The officers of the Association and the executive committee shall be elected by ballot and installed at the annual meeting of the Association, or at a special meeting, and shall hold office until the next annual meeting after their election or thereafter until their successors have been duly elected and installed. The executive committee shall appoint replacements to fill vacancies consistent with the requirements of Article VI, Section 1 of the Constitution.
Article III: Duties of Officers
Section 1. President: It shall be the duty of the president to preside at all meetings, to supervise the work of the Association, and direct the work of its officers. She shall approve and countersign all checks for the expenditures of money for the Association in excess of $1500.00 and shall perform all the duties that evolve upon the office of president. In regard to voting within the Association, president may break a tie vote.
Section 2. Vice President: The vice president shall perform all duties of the president in the absence of the president or in the event of her inability to act.
Section 3. Secretary: It is the duty of secretary to conduct the correspondence of the Association after each meeting and provide such minutes within seven days after each meeting; to keep all records; and to report to the membership of the Association all notices ordered by the officers or executive committee.
Section 4. Treasurer: It shall be the duty of the treasurer to keep records and accounts; report to the membership of the Association all assessments ordered by the Association or executive committee; show each member’s portion; to collect from the member of the Association the fees and assessments made by it or the executive committee; issue receipts therefore, and to keep an accurate account of the same to do all things necessary in the conduct of the Association business which may be assigned by the Association or executive committee. She shall sign all checks and vouchers for disbursing Association funds, and the vouchers shall show the purpose for which funds are paid. She shall submit a written report to the Association at the annual meeting giving account of the business transactions of the Association for the year just ended. An annual audit will be conducted by two members at random to review the accounting records.
Section 5. The books of the secretary/treasurer shall be open for inspections with a ten (10) day written notice by any member of the association for the year just ended.
Section 6. Meetings of the executive committee shall be called by the president or from a majority of the executive committee.
Article IV: Dues
Section 1. The annual dues of each member of the Association shall be determined by the executive committee and approved by the members, payable to Women of Evergreen Businesses.
Section 2. The funds of the Association shall be deposited in an insured banking institution approved by the executive committee. Other property or valuable documents shall be held in the custody of the secretary and treasurer.
Article V: Amendments
Section 1. Changes and/or amendments to the Constitution or Bylaws may be made only if proposed by the executive committee.